The Skanstec culture is built upon sustainability. A core value in our business is CARE. We care for ourselves, the people we work with, the community, and the environment. We are passionate about sustainability and inspire excellence in our people - we own our words and our commitments. We help our partners and clients achieve their sustainability objectives and goals.

The Role

The goal of the Document Controller role is to coordinate processes within the Quality team including the development and implementation of Quality processes and procedures within the organisation.

Role Requirements

Quality experience with integrated document management systems
Highly experienced in MS Office
Proficient in SharePoint and ACC/ BIM360
Ability to prioritise and work well under pressure
Manage workload effectively
Results orientated
Two years Construction Industry experience preferred
Strong communication and interpersonal skills
Excellent organisational skills
Fluency in English both spoken and written is required
Full driver's license essential


Main Job Tasks, Duties and Responsibilities

Creation, review, revision and formatting of controlled documents and procedures
Maintain and control an up-to-date and organised source for all documents, including physical and digital documents
Review, update and document templates, policies and procedures in line with company naming conventions and revision control
Responsible for generating reports and metrics related to document management and supporting with items such as, technical reports, monthly progress reports, meeting minutes, meeting agendas, drawings, photographs, consultant reports)
Support the distribution of documents to ensure these are shared with the appropriate parties in a timely manner and notification of new revisions are communicated
Support the management of permissions and security settings for relevant digital platforms
Identify opportunities for continuous improvement and gather feedback from stakeholders to improve systems
Coordinate administrative procedures and systems and devise ways to streamline processes under the guidance of the Quality Manager
Induction training and support on the functionality of document control software
Edit of diagrams and process maps that can be included within controlled documents to illustrate step by step processes and/or workflow as required
BCAR documentation management
Quality Control / Review and audit of documents for completeness and accuracy while maintaining document workflow and ensuring correct approval process has been adhered to
Review and maintain master register and supporting documentation
Maintain confidentiality measures, especially for sensitive or confidential documents
Responsible for ad-hoc duties/projects as required